Position open in April 2019 for the Executive Assistant to Lincoln Center Theater’s Executive Director of Development & Planning. Works closely with the Executive Director of Development & Planning and provides support for varied activities in a highly professional, fast paced nine-member development department raising $12+ million annually in addition to special purpose campaigns.

Qualifications include: a B.A. degree and at least two to three years of office experience, preferably in a not-for-profit performing arts organization. Seeking candidates with excellent organizational, interpersonal and communication skills who are service oriented, have a high level of emotional intelligence, a pleasant telephone manner, attention to detail and follow-up, and poise under pressure. Experience and interest in fundraising and the theater are highly desirable.

Duties include: prepare and format letters and documents; process gifts and coordinate acknowledgements; enter gift data and maintain specialized gift records including multi-year pledges; schedule and prepare for Board and Board Committee meetings, staff meetings and meetings with donors; reserve meeting space; maintain calendars; arrange house seats for Board Members and donors; take RSVPS for donor and Board events; organize and maintain computer and hard copy filing systems; maintain contact information and mailing lists; expedite mailings/e-mailings and messenger deliveries; assemble proposal packets for institutional funders; prepare giving histories; record meeting, event and performance attendance; assist with travel and restaurant reservations; prepare expense reports; maintain resource subscriptions and circulate to the development department; and assist at special events (must be available for some evening work). Interface with LCT departments including: Finance, Marketing, General Management, Production and Artistic.

Strong computer and word processing skills desired include proficiency in Microsoft Windows 10, Office 365 (Word, Excel, Outlook and Access), Raiser’s Edge, on-line resources such as Lexis Nexis and Wealth Engine, and familiarity with social media platforms. Ability to draft acknowledgement letters and miscellaneous correspondence is a plus.

Salary is negotiable.

Lincoln Center Theater is an equal opportunity employer.

E-mail resume and cover letter to jobs@lct.org. Title: Executive Assistant
Please include "Executive Assistant" in subject line of e-mail.

Or mail to:

Hattie K. Jutagir
Executive Director of Development & Planning
Lincoln Center Theater
150 West 65th Street
New York, NY 10023

No telephone calls or duplicate submissions please. 

 

A part-time position is available immediately in Lincoln Center Theater’s General Management Department. In the absence of a regularly scheduled Administrative Receptionist, responsibilities include: 

  • Answering incoming phone lines and routing calls
  • Greeting and directing guests while making them feel welcome
  • Monitoring and enforcing strict security procedures at the Stage Door
  • Maintaining a basic knowledge of ongoing events and personnel at Lincoln Center Theater to aid in basic customer service over the phone and in person
  • Handling mail and package distribution
  • Assisting in shipping and receiving
  • Maintenance of coffee machine and hospitality inventory
  • Other duties as assigned
The ideal candidate will have open availability but be satisfied working a limited number of hours. These hours can fluctuate from 0 to 16+ per week and be either last-minute or scheduled in advance.
 
The position requires: 
  • flexible availability
  • punctuality
  • excellent interpersonal and organizational skills
  • a professional appearance
  • the ability to handle multiple tasks with grace under pressure
  • the ability to deal with high profile theater artists and the public
  • the ability to take initiative and solve problems effectively and creatively
  • a good sense of humor
  • proficient office machinery and computer skills (MS Windows, Word, Excel and Outlook)
 
Lincoln Center Theater is an equal opportunity employer.  

Email cover letter and resume by Friday, April 12th to Robyn Hecht at jobs@lct.org with “RECEPTION PT” in the subject line. No phone calls please.